Terms and Conditions
Introduction
Sts Peter and Paul Catholic Church of South Melbourne (Sts Peter & Paul’s) comprises of Catholics who live in the Catholic parish of South Melbourne and those who choose to worship and engage in the sacramental and social life of the parish and of the Church building and the other buildings on the Dorcas, Montague and Bank streets site. It is composed of a wide variety of people, cultures and ministries all directed to proclaiming the good news of Jesus
Christ.
Sts Peter & Paul’s is committed to protecting the personal information it collects.
Sts Peter & Paul’s complies with the Privacy Act 1988 (Cth) (Act) and the Australian Privacy Principles (APPs) in the Act as well as the Victorian Health Records Act 2001. This Privacy Policy is designed to tell you about the practices
in relation to the collection, use, disclosure and storage of personal information.
Application of this policy
This policy applies to those agencies and parish entities and its auspiced bodies which do not have their own privacy policy.
The policy applies where personal information is collected, used, disclosed, or otherwise handled by Sts Peter & Paul’s.
The policy does not apply to records or information held or collected on behalf of or relating to existing and former employees of Sts Peter & Paul’s.
This policy is not a term of any contract, including any contract of employment. This policy may be varied by Sts Peter & Paul’s from time to time.
What is personal information?
Personal information is any information, including an opinion, about you or that identifies you or from which your identity can reasonably be determined, whether true or not or and whether recorded in some form or not.
Sensitive information is a subset of personal information which is given additional protection by the Privacy Act and includes information about religious affiliation or beliefs, ethnic origin, criminal record and sexuality. Health information is also sensitive information and its handling in Victoria is also regulated by the Health Records Act.
What personal information does Sts Peter & Paul’s collect?
Sts Peter & Paul’s collects and holds personal information that includes (but is not limited to);
- Your name, address, telephone number, facsimile number, email address and other contact details
- Date of birth, gender, marital status and occupation
- Financial information, such as donation history and credit card details, for instance, when you provide such details directly to Sts Peter & Paul’s or on a collection envelope or an online donation form
- Identification documents, including driver license, passport, Working with Children Check card or proof of age card, your affiliation with and belief in the Catholic Church and your sacramental records, and photographs, videos and news stories in respect of Catholic Church related events and activities.
- Your affiliation with and belief in the Catholic Church and your sacramental records, and photographs, videos and news stories in respect of Catholic Church related events and
activities.
Why does Sts Peter & Paul collect personal information?
Sts Peter & Paul’s collects and holds personal information for various reasons (which we generally notify to you at the time of collection), including the following primary purposes:
- to administer the sacraments and to provide spiritual and pastoral care,
- to place your contact details on mailing lists and in computer databases in order to provide you with information about Catholic Church related activities, workshops, lectures, seminars, retreats, events, issues and initiatives,
- to provide services or goods to you or a person nominated by you,
- to seek, receive and administer offerings and donations from you,
- to enable Sts Peter & Paul’s to provide services,
- to assess your employment and volunteer application, and to manage our volunteers.
Consequences of not providing personal information
If you do not provide us with your personal information or the information you provide is incomplete or inaccurate, we may be unable to provide you or a person nominated by you with the information, services or goods you or they are seeking.
How does Sts Peter & Paul’s collect personal information?
Sts Peter & Paul’s usual practice is to collect personal information directly from application forms and registration forms completed by you or your guardian/responsible person, from face to face meetings, interviews, telephone calls, via our web site or by some other method (such as by post or
email).
In the case of children, personal information will ordinarily be collected from their parents or guardians, unless specific and/or unusual circumstances require that the collection be made directly from the child.
In addition to collecting personal information from you, sometimes Sts Peter & Paul’s collects personal information from a third party if it is unreasonable or impracticable to collect the information from you directly, for example, where the information is provided to the Archdiocese of Melbourne Catholic Development Fund (for instance, personal information provided when supporting a parish thanksgiving/stewardship program).
In some circumstances you will be able to provide the information requested anonymously or under a pseudonym. However we will need to identify you in many circumstances for example to administer sacraments or to provide you with services or goods.
Your Consent
Sts Peter & Paul’s requires you to consent to any collection, use or disclosure of your personal information by Sts Peter & Paul’s either explicitly in writing or orally or implied by conduct. Normally your consent will be implied by conduct.
How will Sts Peter & Paul’s use the personal information you provide?
In general terms, Sts Peter & Paul’s uses and discloses the personal information you provide for the specific purpose or purposes for which it was collected and for secondary related purposes for which you reasonably expect Sts Peter & Paul’s to use or disclose your personal information.
Communications to you from Sts Peter & Paul’s
With your consent we will send you emails or other communications, such as a newsletter, about Sts Peter & Paul’s and our activities (including information about marketing, promotional, and research purposes), along with communications about Catholic-Church-related activities, workshops, lectures, seminars, retreats, events, issues and initiatives from time-to-time.
Please be aware that you are free to “unsubscribe” to any publication or marketing or promotional communication that you receive from Sts Peter & Paul’s at any time by way of a request to the parish secretary.
Does Sts Peter & Paul’s disclose personal information to anyone?
Sts Peter & Paul’s may disclose your personal information in a number of circumstances, for instance:
- where you have consented to us doing so (by way of example, in providing us with your contact details, you may have consented to Sts Peter & Paul’s providing those details to another group, such as a parish group you have become associated with),
- where required or authorised by law (for instance, in response to a subpoena or other court order).
Management and security of personal information
Sts Peter & Paul’s takes all reasonable precautions to safeguard your personal information from loss, misuse, interference, unauthorised access, modification or unlawful disclosure. These steps include restricted access to Sts Peter & Paul’s parish office and other areas where personal information is stored, and in computer files that can be accessed only by authorised individuals using login names and passwords.
Personal information will be retained by Sts Peter & Paul’s while it can use or disclose that information for a legitimate purpose under the APPs. When it can no longer use or disclose the personal information for such a purpose, Sts Peter & Paul’s will take reasonable steps to destroy or de-identify that personal information, where it is lawful for it to do so.
Correction of Personal Information
Sts Peter & Paul’s will take reasonable steps to update or correct, any personal information we hold about you to ensure it is accurate, complete, up-to-date, relevant and not misleading if we are satisfied this is required or if you request us to do so. Please let us know when any of your details change so that we can ensure your personal information is kept up to date. Sts Peter & Paul’s will take reasonable steps to ensure the information is accurate as well as responding to correction requests.
If you wish to change or modify your personal information, you should make a request in writing to the Privacy Officer. Your written request should set out the changes that you wish to be made. You may request that the amended information be forwarded to other related organisations. Your written request should name the organisation to which you want the information forwarded. We will need to verify your identity before we make the changes. If we do not agree that some or all of the changes you have requested are required, we will let you know of our reasons for this in writing and how to complain if your are not satisfied with the decision.
Access to personal information
You may request access to personal information that Sts Peter & Paul’s holds about you (using Sts Peter & Paul’s contact form located on this website).
Sts Peter & Paul’s will respond to all requests for access within a reasonable period and usually within 30 days. Sts Peter & Paul’s may need to verify your identity before providing you with access or correcting your personal information.
Sts Peter & Paul’s will generally provide access unless an exception in the Privacy Act or the Health Records Act applies. If Sts Peter & Paul’s refuses your request, we will let you know our reasons for this in writing and how to complain if you are not satisfied with the decision.
Notifiable Data Breaches
Sts Peter & Paul’s adheres to The Australian Privacy Amendment (Notifiable Data Breaches, NDB) Act 2017.
If you believe that a data breach has occurred in relation to your personal details please contact Sts Peter & Paul’s Privacy officer providing details and circumstances of the data breach.
The advised breach will be investigated immediately and you will be informed of remedial action to be undertaken. If the breach constitutes a Notifiable Data Breach under The Australian Privacy Amendment Act 2017, the Office of The Australian Information Commissioner (OAIC) will be informed as soon as practicable of the breach and provided with the full circumstances and remedial action undertaken by Sts Peter & Paul’s.
Questions or complaints
If you have any questions or concerns about this Privacy Policy, you wish to lodge a request to access or correct your personal information, or if you have a privacy complaint, please contact Sts Peter & Paul’s Privacy Officer at:
Contact Form: https://peterpaul.org.au/contact/
Telephone: +61 3 9690 5895
Post: Sts Peter & Paul’s, 377 Dorcas Street, South Melbourne 3205
If you make a complaint, Sts Peter & Paul’s will review and investigate it internally and will endeavour to resolve your issue efficiently.
If you are still not satisfied with the response you can make contact with the Office of the Australian Information Commissioner (OAIC) on 1300 363 992 to inquire about your privacy rights, or visit www.oaic.gov.au for more information about how to lodge a complaint. The OAIC has the power to investigate the matter and make a determination.
Changes to this Privacy Policy
The Archdiocese may, from time to time, update or change this privacy policy to ensure that it reflects the acts and practices of Sts Peter & Paul’s as well as any changes in the law. Any changes will take effect from the time that they are posted online.
Please check periodically, and especially before you provide any personal information.
More Information
For more information about privacy, you may contact the Office of the Australian Information
Commissioner at:
Email: enquiries@oaic.gov.au
Telephone: 1300 363 992
Post: GPO Box 5218, Sydney NSW 2001 Australia
www.oaic.gov.au